Agenda - Sunbelt Expo Planning Committee Meeting

October 2, 2007, 11:00 a.m.

Contact C. Emerson cemer@ufl.edu to report IP address and participation. Gainesville group will gather in McCarty 2108.

1. Call to Order, On-Line Introductions; Approval of Minutes. Smith/Olson
2. General Displays: staffing and materials.
3. Job Description for attending Agents. Baldwin.
4. Display Lay Out. Clay Olson
5. Budget Status and Items purchased
   • Stand up Tables. Emerson
   • Shirts. Emerson
   • Bags. Emerson
   • Ask me Buttons. Baldwin
   • Table Cloths
   • Hand truck
   • Travel
6. Improvements at Building Site. Stephen Perry
7. Moving materials from Sun Belt receiving to IFAS Building
8. Organization of On-site operations
   • Plants. Olsen
   • Set Up
     • Early Birds – Sunday
     • Crunch Day - Monday
   • Scheduling Personnel on Duty. Les Harrison
   • Name Tags and Passes. Henry Grant
   • IT Set up and operations. Ryan and Beach
   • Visitor Counting. Emerson.
   • Photographic services. Harrison
   • Banner Stands. Treat
   • Open-up, Close-up Lowering Awning. Smith, Baldwin and Emerson, Treat and Olson
9. Accommodations. Baptist Retreat. Camp Cherry Lake. Valdosta Motels. Emerson, Baldwin and Beach
10. Other
11. Next Meeting
12. Adjourn