Agenda - Sunbelt Expo Planning Committee Meeting

September 10, 2007, 11:00 a.m.
Download pdf version of agenda.

Contact C. Emerson to report participation and site. Gainesville group will gather in the ICS or McCarty Conference Room

  1. Call to Order, On-Line Introductions; Approval of Minutes (posted on Website). Smith/Olson
  2. Summary of Meeting with Deans. Smith
  3. General Displays: staffing and materials.
    • CALS - Emerson
    • Extension - Baldwin
    • Research - Treat
  4. Job Description for attending Agents. Baldwin
  5. Display Application Sheets received. Other potentials. Smith
  6. Budget Status and Items purchased
    • Stand up Tables. Emerson
    • Shirts. Emerson
    • Banner re-do. Emerson
    • Bags. Emerson
    • Ask me Buttons. Baldwin
    • Table Cloths
    • Decorative Plants
    • Hand truck
    • Travel
  7. Improvements at Building Site. Stephen Perry
    • Cooling improvements
    • Awning
    • Rear Signage
    • Floor painting
    • Addition electric
    • Hanging Banners
    • Moving materials from Sun Belt receiving to IFAS Building
  8. Organization of On-site operations
    • Plants. Olsen to work with Liz Felter
    • Set Up
      • Early Birds--Sunday
      • Crunch Day--Monday
    • Scheduling Personnel on Duty. Les Harrison
    • Name Tags and Passes. Henry Grant
    • IT Set up and operations. Ryan and Beach
    • Visitor Counting. Emerson.
    • Photographic services. WHO?
    • Banner Stands (Kimberly holding for us). B. Treat can you bring for set up?
    • Open-up, Close-up Lowering Awing. Smith, Baldwin and Emerson, Treat and Olson
  9. Accommodations. Baptist Retreat. Camp Cherry Lake. Valdosta Motels. Emerson, Baldwin and Beach
  10. Other
  11. Next Meeting
  12. Adjourn